Notes
Index
abbreviations: of source titles, 2.36
accuracy: of non-English language material, 2.19; of quotations, 2.18
acknowledgments, 2.4–7; at end of book, 2.7; permissions and citations within, 2.5; revising, 2.4
address: changes of, 5.12; contributors’, 5.11
alterations, 7.16
alt text, 3.40–48; formatting, 3.45; general guidelines, 3.42; resources, 3.48
art log, purpose and function, 3.49
artwork: alt text, 3.40–48; cover, 7.11; cropping, 6.8; digital images, 3.3–15; guidelines, 3.1–39; handling, 6.9; labeling, 6.9; must be complete, 3.1; orientation, 6.8; permissions, 4.6, 4.7, 4.9; photo prints, 3.16–20; reformatting, 3.12; transparencies, 3.21–23; types of originals, 3.2
author-date system, 2.38
auto-formatting, 1.13–14
bibliography, 2.39–42; for contributed volumes, 5.3; dashes for repetition of author’s name, 1.13; must correspond with note system, 2.41; need for, 2.39; versus note format, 2.40; order of works by same author in, 2.42; preferred style for, 2.40; for translations, 2.46. See also author-date system
biography: of author, 2.43; of contributors, 5.1, 5.6–7
Bitmap (BMP), 3.8
blank lines, 1.9
block quotes, 2.14; indention, 2.14, 2.16; no quotation marks for, 2.15; not allowed in notes, 2.35
brackets: for author interpolations, 2.15; for translator’s notes, 2.44; around website URLs, 2.30
CAD (Computer-Aided Design), 3.9
callouts, 3.36
capitalization: in headings and titles, 2.10
captions: placement in manuscript, 3.39; purpose, 3.37; source credits, 3.38
charts. See line art
Chicago Manual of Style, 2, 7.5
citations: within acknowledgments, 2.5; consistency within edited volumes, 5.2; illustration source credits, 3.38; shortened, 2.37; for tables, 3.33. See also author-date system; bibliography; notes
cleanup, 7.9
contact information, contributors, 5.1, 5.11; changes of address, 5.12
contributed volumes: figures in, 3.25; permissions, 5.1, 5.8–10
contributor agreements, 5.1, 5.5
copyediting, 7.5–9; author’s review of, 7.7–8; cleanup, 7.9; definition, 7.5; electronic, 7.8; schedule, 7.3, 7.7
copy editor, 7.6
cover design, 7.10–13; author input, 7.10, 7.13
cropping, 6.8
dashes, 1.13; for epigraph attribution, 2.26; for repetition of names in bibliography, 1.13
design: cover, 7.10–13; text, 7.2, 7.6
developmental editing, 7.5
diacritical marks, 1.15; uncommon, 1.16
dictionary, Appendix A
digital art, 3.2, 3.3–15; color versus black-and-white, 3.5; handling, 6.9; line art, 3.6–13; photographs, 3.3–5; reformatting, 3.12; resolution, 3.4, 3.10; size, 3.4, 3.10. See also scanning; screen grabs
dingbats, 1.9
documentation: two systems, 2.37. See also bibliography; citations
drawings. See line art
editing: line art, 3.13. See also copyediting; developmental editing
electronic copy, 6.1; file formats, 6.3, 6.7
ellipses, 1.14
embedding: images, 6.9; notes, 2.28
“emphasis added,” 2.15
endnotes. See notes
ephemera, 4.9
epigraphs: attribution, 2.25; definition, 2.22; formatting, 2.26; length and frequency, 2.24; notes with, 2.25, 2.33; permitted uses, 2.23; placement, 2.23
EPS (Adobe Illustrator), 3.8, 3.9
extract. See block quotes; poetry
fair use, 4.6, 4.8, 4.9, 4.10, 4.16
fees for permission, 4.15
figures: in contributed volumes, 3.28; versus maps, 3.27; numbering, 3.24–26; versus tables, 3.29
file creation, 6.4
file formats, 6.3
file naming, 6.5
footnotes. See notes
formatting: artwork, 3.12; auto-formatting, 1.13–14; files, 6.3, 6.7; epigraphs, 2.26; manuscript, 1.1–17; website citations, 2.30
freelancers, 7.6, 7.15; for indexing, 7.18
GIS (Geographic Information System), 3.9
graphs. See line art
headings: capitalization within, 2.10; consistency, 2.9; hard returns before and after, 1.10, 2.12; levels, 2.11; no notes with, 2.13; no numbering, 2.13; purpose, 2.8; running heads, 1.5; within table of contents, 2.1
hyphenation, 1.6
ibid., 2.37
illustrations, 3.1–48; art log, 3.49; callouts, 3.36; captions, 3.37–39; numbering, 3.24–26, 3.28, 3.35; tables, 3.29–35. See also artwork
Illustrator (Adobe), 3.8
indention: block quotes, 2.14, 2.16; epigraphs, 2.26; paragraphs, 1.7; poetry, 2.20
index: author versus professional, 7.19; procedure, 7.20; schedule, 7.18
introduction, 6.5; as heading, 2.13
italics: for punctuation, 1.12; for second-level headings, 2.11
journals: articles, permission to reprint, 4.2; contributor agreements for, 5.1, 5.5
justification, 1.6
labeling: art, 6.9
line art: definition, 3.6; editing, 3.13; format, 3.9; permission for, 4.9; reformatting, 3.12; shading or colors, 3.11; size, 3.10
line spacing. See blank lines
manuscript: electronic copy, 6.1; formatting, 1.1–17; photocopy versus original, 5.4; properly formatted example, Figure 1.1
maps: versus figures, 3.27; numbering, 3.28. See also line art
margins, 1.4
Microsoft Word, 1.1, 6.3, 7.20
moiré, 3.11
negative film, 3.23
non-English language material, 2.19
notes, 2.27–38; abbreviation of source titles, 2.36; bibliographical information in, 2.37; with or without bibliography, 2.39–41; with chapter titles, 2.33; embedding, 2.28; endnotes versus footnotes, 2.27; with epigraphs, 2.25, 2.33; with headings, 2.13; “ibid.” in, 2.37; must be complete, 2.29; numbering, 2.31; placement of, 2.33; quotations within, 2.35; style, 2.32–36; in tables, 3.33; translator’s, 2.44; unnumbered, 2.34; with websites, 2.30
numbering: figures, 3.24–26; headings, 2.13; maps, 3.28; notes, 2.31; pages, 1.11; tables, 3.35
packager, book, 7.6
page numbering, 1.11
paragraph indentions, 1.7, 2.16
paragraph returns, 1.10. See also spacing
permissions, 4.1–18; within acknowledgments, 2.5; for artwork, 4.7, 4.9; author’s responsibility, 4.1; for contributed volumes and journals, 5.1, 5.8–10; for ephemera, 4.9; fees for, 4.15; grants of, 4.14; how to request, 4.13, Appendix C; letters of, 5.10; must be final, 4.1; for photographs, 4.6; for poetry, 4.4; for prose, 4.3; quotations, 4.3; whether required, 4.2; for screen captures, 4.8; for song lyrics, 4.4; for unpublished works, 4.5
photographs, 3.16–18; color versus black-and-white, 3.18; digital, 3.3–5; digital printouts of, 3.19; handling, 6.9; permission for, 4.6; from printed matter, 3.20; size, 3.17; of staged performances, 4.6. See also reflective art
Photoshop (Adobe), 3.4
poetry: extracts, 2.20; hard returns in, 1.10; permission for, 4.4; in run-in quotations, 2.21
ppi (pixels per inch), 3.4
preface: acknowledgments within, 2.6
previously published material, 4.2, 4.16; permission to reprint, 4.2; revision of, 4.2
production, 7.1–19
production coordinator, 7.4
proofreading, 7.14–16; changes allowed during, 7.16; schedule, 7.14
proofs: cover, 7.13; text, 7.15
PSD (Photoshop Document), 3.3
queries, 7.8–9
quotation marks: in block quotes, 2.15; with run-in poetry, 2.21
quotations, 2.14–19; accuracy, 2.18; block, 2.14; permission for, 4.3; sic in, 2.17; translation of non-English language, 2.19, 2.45. See also poetry
ragged right, 1.6
reflective art, 3.16–20. See also photographs
roman type, 2.11
running heads, 1.5
scanning, 3.2, 3.5, Appendix A
schedule, 7.3; copyediting, 7.7; cover design, 7.12; indexing, 7.18; proofreading, 7.14
screen grabs: permission for, 4.8; risks of using, 3.14; size and resolution, 3.15
sic: proper use, 2.17
slides. See transparencies
song lyrics: permission for, 4.4
spacing: for block quotes, 2.14, 2.16; before and after dashes, 1.13; with ellipses, 1.14; between lines, 1.8; between lines of run-in poetry, 2.21; between paragraphs, 1.9; between sentences, 1.10. See also blank lines
special characters, 1.3
spreadsheet software, 3.8
stills. See screen grabs
style guides, Appendix A
submission procedures, 6.1–10; Appendix B, Appendix D
table of contents: chapter titles within, 2.2; headings, 2.1; items to include, 2.1; order of elements, 2.3
tables: accuracy, 3.31; versus figures, 3.29; notes in, 3.33; numbering, 3.35; rules in, 3.34; simplicity, 3.30; titles, 3.32
text: design, 7.2, 7.6; plain and uniform, 1.1
Times New Roman (font), 1.2
titles: capitalization of, 2.10; in tables, 3.32
translations, 4.17; bibliography in, 2.46; quotations in, 2.45; translator’s notes in, 2.44
transmittal, 7.1
transparencies: and black-and-white reproduction, 3.22; handling, 6.9; negatives, 3.23; size, 3.21
underlining: for first-level headings, 2.11
URLs. See websites
volume editor: responsibilities, 5.1
websites: in notes, 2.30; permissions for, 4.6, 4.8; screen grabs, 3.14
world rights, 4.17